The Nottingham Education Trust and your privacy


The Trust aims to award funding bursaries to as many young people under the age of 21 who have been permanently resident within the City of Nottingham boundary for at last the last five years and want to pursue an activity outside of their mainstream education. In order to do that we inevitably collect and process some personal data. This policy explains what information we collect from you, how it’s used, and how you can manage or delete any information about you that we hold.


What information do we collect?


We will ask you to fill out an application form on our website. We will only ever use that data to contact you about your application. Almost all websites use cookies – small text files that are stored on your device – to make the user experience better. However, we do not consciously use cookies for any information gathering. Neither do we access information from the device (computer, phone etc) you use to contact us and apply.

 

How do we use your data?


If you are successful with an application for a bursary, you will be able to give your permission for your name, age, activity and residential district of the City to be used on our website in order to publicise the Trust for other young people. Your acceptance form will specifically ask for your signature and a countersignature from your parent/ carer if you are under 18. We may also contact you by email about your feedback presentation to the Trustees and any special event that the Trust may plan to which you, as a successful bursary holder, may be invited.

 

The only kind of profiling we do using your personal data may be based on your age, City district, activity, or school/college. This information is undertaken occasionally in order to inform Trustees on the impact of the Trust.

 

How do we keep your data safe?


All the forms we use, including those on third-party sites, make use of SSL encryption. We also make sure that your personal data is only accessible by appropriately trained staff.

Your personal details are retained securely and only available to the Clerk and administrator, never shared with any person or organisation outside the Trust.

 

When bursary applications are presented to the Trustees, only your initials, date of birth, City district together with details of your activity submission and the details submitted by your sponsor are offered to the Board. Decisions are thus made on the merit of the application.

 

If your application is successful, it is a condition of the award that you attend a meeting of the Trustees to make a brief presentation on how you have used the bursary. At that time Trustees will know your full name and we are required to declare your name in our accounts.


Not all the personal data we hold is stored on our own servers. For example, our data submitted may run through servers outside the European Economic Area (EEA). By submitting your personal information to us you agree to this transfer, storing or processing at a location outside the EEA.


If required to do so, we may have to share your personal information with the police, regulatory bodies or legal advisors. In any other circumstances, we will only share your data with third-parties if we have your explicit and informed consent.

 

What are your options for updating or deleting your personal data?


You can update your details by emailing clerk@tnetcharity.org or by writing to us at The Nottingham Education Trust c/o NCC College St. Centre, College Street, Nottingham NG1 5AQ.  You have the right to access the personal information we hold about you. To receive a copy of that personal information, please send an email to clerk@tnetcharity.org. You will have to provide proof of identification. You can also ask us to stop processing any personal data we hold about you.

© 2018 The Nottingham Education Trust

Registered Charity Number : 1006495